Privacy Notice: Northern Ireland Degree in Social Work Partnership (NIDSWP)
The Northern Ireland Degree in Social Work Partnership (NIDSWP) (formerly known as the Regional Body) was established in 2003 as part of the implementation of the Department’s reform of professional social work training, that one regional partnership should be established to plan social work training arrangements across Northern Ireland in order to optimise the use of resources and to promote consistency of quality in course provision.
More detailed information about the different aspects of our work can be found on our website: https://www.nidswp.net
NIDSWP recognises the importance of protecting personal and confidential information in all that we do, all we direct or commission, and takes care to meet its legal duties. Key legislation includes:
NIDSWP uses personal information for a number of purposes. This Privacy Notice provides a summary of how we use your information. To ensure that we process your personal data fairly and lawfully we are required to inform you of:
2.1 What types of personal data do we handle?
NIDSWP processes personal information in relation to the functions it performs with regard to the management of undergraduate and relevant graduate social work students and their placement histories.
NIDSWP also processes information in relation to the management of the Regional Admissions Selection and Recruitment process for applicants onto the Degree in Social Work in Northern Ireland.
The information NIDSWP may hold includes:
2.2 Why we need your data
NIDSWP processes personal information provided by Further & Higher Education Institutions (FHEIs) and Designated Practice Learning Providers (DPLPs).
Information processed for the above purposes is therefore lawful under Article 6 of GDPR as follows:
2.3 How will we use the information about you?
NIDSWP collects and uses personal information for the following purposes:
Data may be used for statistical analysis – any outputs will be anonymised and will not contain personal identifiable information and may be shared with stakeholders such as Northern Ireland Social Care Council (NISCC) and the Department of Health (DoH).
2.4 Collection and use of data from website users
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Users are advised that if they wish to deny the use and saving of cookies from this website onto their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
2.5 Sharing your information
NIDSWP will share personal information where appropriate and necessary with third parties such as employing organisations (HSC Trusts / Voluntary Sector / Education Authority / Criminal Justice Sector), NISCC and the DoH.
NIDSWP may also be obliged to provide personal information to another statutory organisation (such as a Police Force, Health Regulator or Investigatory Body), or via a Court Order. Information processed for this purpose is therefore lawful under the articles set out within section 2.2.
2.6 Retaining Information
NIDSWP will only retain information for as long as necessary, in line with the Department of Health (DoH) Good Management, Good Records (GMGR).
For further information, please refer to the following DoH link:
Individuals have certain rights under GDPR, namely:
NIDSWP is committed to taking all reasonable measures to ensure the security of all personal information it holds. The following arrangements are in place:
5.1 How can you access your personal information?
DPA and GDPR give you the right to access information that NIDSWP holds about you. Subject Access Requests (SARs) must be made in writing. You will need to provide:
NIDSWP aims to comply with requests for access to personal data as quickly as possible, and normally within a calendar month of receipt unless there is a reason for delay that is justifiable under GDPR.
We want to make sure that your personal information is accurate and up to date. If you think any information is inaccurate or incorrect then please let us know.
5.2 Freedom of Information
The Freedom of Information Act 2000 provides any person with the right to obtain information held by NIDSWP, subject to a number of exemptions.
5.3 Complaints about how we process your personal information
If you are dissatisfied with how NIDSWP is, or has been, processing your personal information, you have the right to advise NIDSWP of this in writing.
Any request for information should be submitted in writing. Contact details are as follows:
You may also submit requests or complaints to:
2 Franklin Street
NIDSWP will keep this Privacy Notice under regular review and apply the appropriate updates.